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Configuring Access Workflows Without Access Tab

Angelo Bresci
Updated

Area: Product Issues

Sub-Area: Feature Configuration

Issue

Organizations may want to enable Access Workflows for centralized approval processes while disabling the direct Access Management tab on entity pages. This configuration allows teams to enforce structured access request workflows without providing direct role assignment capabilities through the UI.

You Might Be Asking

  • Can I disable the Access tab while keeping Access Workflows enabled?
  • How do I hide direct access management but maintain approval workflows?
  • Why don't I see the Access Workflows button after enabling the feature?

Solution

DataHub Cloud uses independent feature flags to control the Access tab and Access Workflows functionality. You can selectively enable or disable these features:

  1. Contact DataHub Support to configure the feature flags for your environment:
    • showAccessManagement - Controls the Access tab visibility on entity pages
    • action_workflows_enabled - Controls the Access Workflows feature
  2. Request the desired configuration: 
    showAccessManagement: false     # Hides the Access tab
action_workflows_enabled: true  # Enables Access Workflows
  3. After Access Workflows is enabled, you must register at least one workflow definition before the "Request Access" button appears in the UI
  4. Create workflow definitions using the GraphQL API or through the DataHub interface once the feature is active
  5. Verify the configuration by checking that:
    • The Access tab is hidden from entity pages
    • The "Request Access" button appears on assets once workflows are registered
    • Users can navigate to Govern → Access Requests to view workflow status

Additional Notes

These feature flags are completely independent in the codebase. Disabling showAccessManagement only affects the entity-level Access tab UI, while action_workflows_enabled controls the centralized Access Workflows approval engine. Changes to one flag do not impact the other. Note that Access Workflows requires at least one registered workflow before UI elements become visible to users. Ensure users have appropriate permissions such as MANAGE_ACCESS_REQUESTS to view and manage workflows.

Related Documentation

Tags: access-workflows, access-management, feature-flags, ui-configuration, datahub-cloud, permissions, governance, workflow-configuration

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